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Booking Terms and Condition for Airhouses


1.    The Contract

The contract for a short term holiday rental will be between Airhouses (M.W. and C.A. Houghton), referred to as “us”, “we” or “our”, and the person taking then booking and all members of the holiday party, referred to as “you” or “your”, in the following booking terms and conditions. 

As our properties are located in Scotland, you and we agree that the laws of Scotland will govern our contract with you (the “Contract”).  If any individual term or clause stated in these terms and conditions held to be invalid, impermissible or unenforceable permissible by law, the remaining terms shall be unaffected and shall remain valid.

The Contract will not come into force until we have received the Deposit referred to in Clause 2 below.  The Contract will be subject to these booking terms and conditions, and must be complied with.  The person booking must be at least 18 years of age at then time of booking and prior to arrival we must be provided with a full list containing the names, ages and contact details of all guests (which we will hold subject to Clause 13 below).

2.    Deposit and Payment

Your booking (“Booking”) may be placed over the telephone, by email, or directly on our online reservation system.  Where your Booking is communicated to us by telephone or by email, we will enter it onto our online reservation system, which will automatically generate a email to you.  However, this does not mean the Booking is yet confirmed or that a Contract is yet in force between us and you.

Your Booking will only be confirmed and our Contract will only come into force once we have received payment in cleared funds of a deposit of thirty percent of the full cost of your Booking, (the “Deposit”).

The Deposit must be paid within 24 hours of the booking being placed.

The balance of the rental will be due for payment 60 days (sixty) prior to your holiday commencement date (the “Holiday Commencement Date”).

If for ay reason we are unable to take payment of the balance by the due date and you are unable to promptly rearrange payment, or we cannot get hold of you to arrangement for payment to be made, we will  be entitled to treat that as your intention to cancel the Booking.  If your Booking is made less than 60 days prior to the Holiday Commencement Date then your Booking will only be confirmed and our Contract will only come into force once we have received payment in full for the Booking in cleared funds.

No entry to our properties will be allowed without payment in full being cleared beforehand.

We accept payment by most credit or debit cards and by bank transfer.

3.    Cancellation

Cancellations must be notified to and received by us in writing (preferably by email) and once received we will confirm and process your cancellation request.  

We are protected by “Master Cancel” which removes the stress and worry from booking your holiday. You can cancel your Booking and obtain a full refund of the lodging costs you have paid for up to and including two (2) days before the Holiday Commencement Date.  For example if your Holiday Commencement Date is a Friday, then you can cancel as late as the prior Wednesday, but not Thursday(one (1) day prior) or Friday (the Holiday Commencement Date).  However, we ask that you give us as much notice as possible about your cancellation.  The full refund will be made to you on the day of your departure.

If you cancel later than two (2) days before the Holiday Commencement Date then we cannot refund your Booking as we are no longer covered by “Master Cancel” and we will have incurred costs and are unlikely to be able to re-let our accommodation in such a short period of time.

For this reason, we strongly recommend you take out your own travel insurance for UK holidays which covers booking cancellations. This will give you the peace of mind that you will get your money back if you need to cancel your holiday at almost the last minute. If you choose not to then you accept responsibility for any loss that you may incur due to your cancellation.

If a booking was placed before the 1st December 2019, then Master Cancel insurance is not in place.  The terms and conditions at that time were:

  • The deposit is non refundable under any circumstance.
  • If the accommodation is relet at the full rate, a refund of the balance, less an admin fee, will be paid.  If relet at a lower rate, then a partial refund will be made. If the property is not relet then there will be no refund.       
  • If vouchers have been issued due to cancellations for COVID reasons, then the booking is not covered by Master Cancel as the original booking date was before the 1st December 2019.  We do recommend you take out your own Holiday Insurance.

4.     Cancellation by us for reasons beyond our control (“Force Majeure”)

We won’t be deemed to be in breach of this Contract, or otherwise liable to you, by reason of any delay in performance or non-performance of any of our obligations in this Contract to the extent that such delay or non-performance is caused by circumstances beyond our reasonable control (for example if access to and use of our property is prevented by fire, flood, exceptional weather conditions, epidemics, pandemics, destruction/damage, internet or other communications failure, blocked roads, war/terrorism, nuclear/radioactive disaster affecting us or our property) (these are sometimes referred to as “Force Majeure Events”)

If for any reason beyond our control we are forced to cancel your Booking (or bring it to an end early) due to a Force Majeure Event affecting us or our property we will refund you the full amount of your remaining lodging costs based on the time of your Booking remaining. This will be the full extent of our liability and no additional compensation, expenses or costs (such as travel or replacement lodging costs) will be payable. 

5.    Period and other terms of hire

The period from the Holiday Commencement Date to the day of departure set out in the Booking (the “Holiday Departure Date”) is the “Holiday Period”. 

Unless expressly agreed by us in writing, you should not arrive before 4pm on the Holiday Commencement Date, and you must leave and vacate the property by 10am on the Holiday Departure Date. Failure to do so may result in you being charged a further day’s rental.  

You must not use the property except for the purpose of a holiday during the Holiday Period, and not for any other purpose or for a longer period except with our express written agreement.

The Contract to stay in the property for the holiday period, does not create the relationship of Landlord and Tenant between the parties.

This Contract relates to a “holiday let” the purpose of which is to confer on you as a holidaymaker the right to occupy our property for a holiday only.  You shall not be entitled to any private residential tenancy or other tenancy, assured short hold or assured tenancy, lease, licence or other right to occupy, nor shall you obtain any security of tenure under any applicable law including but not limited to under the Private Housing (Tenancies) (Scotland) Act 2016 now or at the end of the Holiday Period.  You may not sub-let the property.

In the event that you are required, in accordance with guidelines imposed by the UK and Scottish Governments in relation to the disease known as coronavirus disease (Covid-19) and the virus known as severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2)), to self-isolate at the property you will be responsible for the cost of (i) any additional nights out with the Holiday Period and (ii) rehousing any booked guests that are displaced as a result of the additional nights required by you in an equivalent property.

6.    Number of Persons Using the Property. 

Under no circumstances may more than the maximum number of persons stated on our website occupy the property.  We reserve the right to refuse admittance or require you to leave our property if this condition is not observed. Any persons other than members of your party, whose names are on the booking form,  must not use our accommodation or facilities.

7.    Our Liability

We, our employees, contractors, cleaners and other representatives shall not be liable to you or your party for loss or damage to property howsoever arising. You must take all necessary steps to safeguard yourselves and your property.  Nothing in this clause shall exclude or limit any liability that we are unable to limit or exclude by applicable law, such as liability for death or personal injury caused by our negligence.

8.    Care of the Property 

You are responsible for the property and are expected to take all reasonable care of its furniture, pictures, fittings and effects, in or on the property. You must leave them in the same state of repair, and in a reasonable clean and tidy condition at the end of the rental period. You must not use the properties for any dangerous, offensive, noxious, noisy, illegal or immoral activities or carry on there any act that may be a nuisance or annoyance to the owner or other neighbouring properties.

Smoking is not allowed in any of our properties.

No music is to be played outside at any time.

You must ensure the property is securely locked when not occupied by you.

9.    Damages or breakages 

You are legally bound to reimburse us for replacement, repair or extra cleaning costs on demand. Any damages or breakages will have to be paid for in full on demand within seven (7) days of notification in writing (although we would not charge you for the odd glass or plate). We recommend that you have appropriate insurance in place to cover this.

10.    Wifi and Internet

Free Wi-Fi and broadband internet is provided for your reasonable use and may be subject to separate terms and conditions. You agree to reasonable and lawful usage of this service.  We will not be liable for slow connections or for any interruptions to or the failure of this service.

11.    Right of Entry 

We shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.

12.    Complaints 

Every effort has been made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, it is essential that you contact us immediately to give us the chance to resolve it. We value your custom and want you to return (and to recommend us to your friends!).  We live nearby, and will do our best to resolve any problem.

13.    Data Privacy Statement 

See our Privacy Policy here https://airhouses.com/terms.php

14.    Drones, Night Lanterns, Fireworks, Candles 

The use of drones is not allowed without our express written permission. Fireworks are not allowed. Night lanterns are expressly forbidden as they are a fire hazard and can cause death or injury to local livestock.

Care must be taken when using candles and we ask that nothing is attached to the walls, ceilings, doors or door frames such as party decorations.

15.    Hot Tubs

Safety Guidelines, which are on the app which will be sent on payment of the balance, must be adhered to at all times and children are not allowed in the hot tub without adult supervision.

16.    BBqs

Weber Charcoal BBQs can be ordered for the Lamont, Buchanan, Ramsay and The Lodge from April to October. There is an additional charge of £30.  The bbq can be ordered during the booking process.   A starter pack of Dorset Charcoal is provided and additional bags can be purchased.

  • Only our own BBQs with the supplied charcoal are permitted to be used.
  • The BBQ must be used on the lower decking in the case of the Lamont, Buchanan and Lodge and on the rear decking for the Ramsay.
  • Dorset Charcoal is provided for the Capercaillie and the Rowan BBQ Huts all year round.
  • No additional cooking equipment, disposable bbqs, gas of any sort, is permitted.

17.     Pets. 

We only allow dogs, and only when have they been booked in and paid for. (£35 per dog, per week or part week/per property entered). We allow a maximum of two (2) dogs per property. 

Dogs must be house-trained, kept under proper control and not allowed on the furniture, and especially the beds, nor left unattended in the property. Dog hairs are to be removed from carpets and all dog waste collected and disposed of. Dog owners will be held responsible for any damage caused to the property, contents or garden by their dog and for any extra cleaning required (usually at least £50).  

When out walking within the property grounds/estate, you must ensure that dogs are kept on a lead except where indicated.  Dogs must not be allowed to disturb livestock, deer or game birds.

We reserve the right to seek details of any dogs in advance and to refuse permission for them to be brought to the accommodation for any reason, including if they are considered unsuitable in character, size or behaviour, bark continuously, or are liable to be a nuisance or danger to us, our neighbours or other guests and to local wildlife and livestock.

18.    Care of Your Property

Your vehicles and their accessories and contents, and any property and valuables you bring with you are left entirely at your own risk.

If you leave any property behind we will use reasonable endeavours to return it to you, although we reserve the right to ask you to arrange a courier collection such as My Hermes.  Depending on the articles, there may be a charge for packaging.  

At the current time if the articles are clothing or similar, they will be disposed of for the safety of our staff.   

We will dispose of any unclaimed property after three (3) months.


Airhouses September 2020


















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About Us

5 Self Catering "5 Star" Luxury Lodges each with their own Hot Tub in Scotland, close to Edinburgh in the Scottish Borders offering you peace, tranquillity and a place to escape to in the heart of beautiful Scotland.

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Airhouses

Oxton
Lauder
TD2 6PX
Scotland
United Kingdom

+44 (0)1578 717113
07785758375
carol@airhouses.com

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